MORTGAGE
FULFILLMENT SERVICES
You Focus On The Deal. We Focus On Fulfillment
We save you time. You increase revenue. Now that’s a great Partnership!
MORTGAGE FULFILLMENT SERVICES
Outsource your fulfillment requirements to Syncro Mortgage Fulfillment Services. Take comfort in knowing that Syncro Mortgage has a qualified team of professionals to help with all of the time consuming tasks involved in processing a deal from zero to funded. Don’t want the administrative burdens associated with in-house resources? Need temporary assistance? Or simply need a Solid Platform to grow your business. We make a great partner In growth!
The Ultimate Mortgage Platform
The Syncro Mortgage Platform was Designed for Mortgage Professionals, by Mortgage Professionals, Marketing Professionals and Technology Experts. The Platform was built with one goal in mind; to provide Mortgage Professionals access to all tools of the trade, on one safe and secure platform, backed by effecient fulfillment services and stellar support.
With our comprehensive and customizable mortgage platform, you have complete control over your mortgage process and workflow environment with powerful and timely customer touchpoints at every step in the sales and application process. It’s more than simple online storage of your documents. The platform gives you the ability to generate leads, coordinate and control your deal progress and workflow, set deal conditions, and document requirements, and provide internal and external communications with team members and related professional services.
FREE TRIAL
ONBOARDING
SUBMIT DEALS
Quick Connect
FLEXIBLE & AFFORDABLE SERVICE LEVELS
Syncro Mortgage offers a no-nonsense pricing policy. Simply pay for the services used regardless of the mortgage amount. No Commission Splits just a simple fee for service. No Hidden Frees. Just tranparency and accountability.
Pre-Approval
FULFILLMENT- Client Account Activation
- Pre-Approval Request Activation and Broker Notification
- Pre-Approval Fulfillment
- Pre-Approval Data / Document Collection
- Pre-Approval Touchpoint Communications
- Purchase Request Activation and Broker Notification
- Purchase Fulfillment
- Purchase Data / Document Collection
- Purchase Touchpoint Communications
- Refinance Request Activation and Broker Notification
- Refinance Fulfillment
- Refinance Data / Document Collection
- Refinance Touchpoint Communications
- Post-Approval Review Request
- Post-Approval Mortgage Anniversary Date and Referral Request
- Post-Approval Renewal Reminder
- Post-Approval Birthday Greetings
- Post-Approval Christmas / Seasons Greeting
Approval
FULFILLMENT- Client Account Activation
- Pre-Approval Request Activation and Broker Notification
- Pre-Approval Fulfillment
- Pre-Approval Data / Document Collection
- Pre-Approval Touchpoint Communications
- Purchase Request Activation and Broker Notification
- Purchase Fulfillment
- Purchase Data / Document Collection
- Purchase Touchpoint Communications
- Refinance Request Activation and Broker Notification
- Refinance Fulfillment
- Refinance Data / Document Collection
- Refinance Touchpoint Communications
- Post-Approval Review Request
- Post-Approval Mortgage Anniversary Date and Referral Request
- Post-Approval Renewal Reminder
- Post-Approval Birthday Greetings
- Post-Approval Christmas / Seasons Greeting
Post-Approval
FULFILLMENT- Client Account Activation
- Pre-Approval Request Activation and Broker Notification
- Pre-Approval Fulfillment
- Pre-Approval Data / Document Collection
- Pre-Approval Touchpoint Communications
- Purchase Request Activation and Broker Notification
- Purchase Fulfillment
- Purchase Data / Document Collection
- Purchase Touchpoint Communications
- Refinance Request Activation and Broker Notification
- Refinance Fulfillment
- Refinance Data / Document Collection
- Refinance Touchpoint Communications
- Post-Approval Review Request
- Post-Approval Mortgage Anniversary Date and Referral Request
- Post-Approval Renewal Reminder
- Post-Approval Birthday Greetings
- Post-Approval Christmas / Seasons Greeting
Keep Your Deals Running Smoothly
Discover how Syncro Mortgage Fulfillment can help Grow Your Mortgage Business
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CUSTOM MORTGAGE WORKFLOWS
Syncro Mortgage Fulfillment Services has a qualified team of professionals to help you with all of the time consuming tasks involved in processing a deal from lead to funded. Let us set up your work flow exactly how you want it, brand all communications with your corporate ID, Personalize all your touchpoint communications and then process your deals in a professional and timely manner.
DOCUMENT MANAGEMENT
Document Management Overview
Data Gathering and Document Management is essential in the mortgage deal life cycle. We efficiently manage this part of your business to save you time.
Description
We understand that busy Mortgage Broker Professionals need an efficient way to manage and collect documents from clients, realtors and more. We save you time by efficiently collecting, sorting and saving this information so you don’t have to. Imagine never looking at paper again. We provide you with timely and prompt collection, review and upload of all documents required to finalize your deal includes email communication directly with your client to enhance and improve your customer satisfaction by experienced mortgage professionals. Our task is done when a complete document file is provided to you satisfying lender, audit & compliance requirements. This service will improve your customer service and reduce time spent per file dramatically.
Feature List
- Upload & Manage Documents
- Direct Upload By Customer To Conditions
- Download simple link to your client to request and obtain information
- Package Documents to satisfy both Lender & Audit requirements
- Deal & Document Secure Storage Up to 7 Years
- Optional guest access for assistant/vacation coverage or teams
TOUCHPOINT COMMUNICATIONS
Touchpoint Communications Overview
Regular and timely email communication throughout all stages of your Mortgage Deal and post funding communication is key to efficiency and stellar customer service. The Syncro Mortgage communication touchpoint system effectively keeps your client and others informed through different stages in the Mortgage approval system all from one dashboard.
Description
Embedded in the Syncro Mortgage Platform is an extremely efficient communication tool providing you with everything you need to automatically communicate with your client, realtor, appraiser and more. Professional and timely emails will be sent on your behalf during different stages of the mortgage application, and includes post-funding communication. Automatically Thank your client for applying, communicate final approval, indicate appraisal is received and much more. Customized to meet your needs, this tool will save you time and increase client satisfaction. Emails are automatically attached to the mortgage file to for future reference. Happy clients will inevitably refer more consumers to your mortgage businses to increase your revenue stream. Not just a simple CRM system but everything you need to effectively communicate with all parties involved in your mortgage business during and after the mortgage application stage.
Feature List
- Send Message Email & Activity Logs
- Customizable Email Header & Footer
- Customizable Templates For Group Or User
- Email With or without Attachments & File To Deal
- Optional guest access for assistant/vacation coverage or teams
BROKER DASHBOARD
Dashboard Overview
Saving you time and increasing workflow efficiency is our top priority. Syncro Mortgage has revolutionized the way mortgage professional teams collaborate and work with their mortgage deals from start to finish using our Mortgage System dashboard. The customizable dashboard is a perfect solution for any mortgage process and workflow environment.
Description
In order to work productively and efficiently, Mortgage brokers and teams must use a system that will help them manage all deals from leads through to mortgage approval to funding. With the Syncro Mortgage Dashboard all mortgage application steps, workflow, conditions and documents management, communication and CRM, coordination, and collaboration is seamlessly integrated into a single sign-in system. We help you increase revenue by converting more leads to sales with advanced leads & pre-approvals management. Add effective communication and marketing tools for a best-in-class dashboard for the busy mortgage professional. Changing to a new Brokerage? No problem, your client information always stays with you for future use and assists with your planned exit strategy.
Feature List
- Securely move application information from or to existing origination platform
- Electronic Signatures for simple fast customer experience
- Manage Leads, Pre-Approvals & Approval Deals
- Manage Alerts, Deal Milestones & Pending Conditions
- Manage Deal Progress
- Set reminders for important deal tasks
- Manage Deal Rate Details
- Manage Deal Contacts
- Manage Deal Notes
- Optional guest access for assistant/vacation coverage or teams
STATUS MANAGEMENT
Status Management Overview
Tracking all stages of your mortgage deal can be a daunting task, especially for Mortgage Brokers operating with team environments. The Syncro Mortgage Platform includes customizable progress steps that can be used for any work environment, individual brokers or teams.
Description
Customizable Status Management is one of the many features of the Syncro Mortgage platform, that will effectively increase efficiency by adding progress steps to-do’s and more. Whether you operate as a team or individual broker, we adjust to suit your needs and workflow requirements.
Feature List
- Customize Alerts & Reminders
- Customizable Progress Steps
- Customizable Progress To-dos
- Optional guest access for assistant / vacation coverage for teams.
AUDIT & COMPLIANCE
Audit & Compliance Overview
A full Audit & Compliance file is provided to you using the Syncro Mortgage platform. We take care of this task so you can free up more time to connect with more potential customers.
Description
Part of the Syncro Mortgage dashboard includes an Audit & Compliance documentation package that is generated and emailed to you automatically and is included in our Document Handling service. We sort and label documents, to comply with Audit requirements and to save you time.
Feature List
- Package Deal For Audit
- Document Completeness Audit
- Optional guest access for assistant/vacation coverage or teams
REPORTING
Reporting Overview
Receiving detailed reporting is crucial to enable you to analyze all aspects of your mortgage business to improve and increase revenue streams. We provide detailed reporting including true marketing ROI information, closing ratios and much more. Communicate with your team members and brokerage on all aspects of your mortgage business.
Description
Automatic reporting provides you with all the information you need to grow your business. Automatically generate reports and share with specific or all team members. We provide you with reports to assist you with revenue projections, planning, recruitment, budgeting and more – no need for those cumbersome excel spreadsheets any longer – we do it for you easily and effectively.
Feature List
- Commission Report
- Group Deal Summary Report
- Funding Ratios Report
- Deal Activity Report
- Guest access for broker owner or others
MORTGAGE FULFILLMENT SERVICE LEVEL
Our clear and concise SLA’s detail the roles, responsibilities, and tasks to be performed so everyone has a clear understanding of their Roles and Responsibilities. Together the Broker and fulfillment officer can provide home buyers with a stellar mortgage experience.
FULFILLMENT OFFICER DUTIES
GENERAL
The Broker will be assigned a dedicated Fulfillment Officer to help maintain deal continuity. Treat your Fulfillment Officer as you would your Personal Assistant or any other Team Member. This mindset will help ensure a smooth workflow environment and a pain-free customer experience. Working together the Broker and Fulfillment Officer can provide the borrower, with a great customer journey.
Your Fulfillment Officer’s Role is to act as your personal assistant in workflow management, data and document collection, Lender Package production, and touchpoint communications. It is imperative that the Broker communicates effectively to help facilitate change management and to keep the deal flowing smoothly. Below is the division of duties within the deal process.
ONBOARDING
The Broker will undergo an onboarding session with an Onboarding Officer to review and experience the default workflow process.
Broker can request changes to the process after the free trial.
The following is required to complete the onboarding process:
- A copy of Brokers Corporate logo for their business center branding and Touchpoint Communications
- A sample of Broker email signature for Touchpoint Communications branding purposes.
- Login and Password to the Broker origination software and update of password changes as required.
- Senders Email SMTP settings
- Senders Email Login and Password
- Customized consent document where applicable.
SUBMITTING A DEAL
The Fulfillment Requests are processed on a first come first serve basis. The Fulfillment Request is the top priority and is normally activated within two business hours.
If there is an emergency, please call fulfillment at 1-888-486-SYNC (7962) ext. 102
There are three types of fulfillment requests:
- Pre-Approval
- Purchase Fulfillment
- Refinance Fulfillment
Note: When the Broker submits a Fulfillment Request, the Broker Information Section and the Applicant Information Section are both required to be completed to activate the file. Please note that the more detail provided in the related note fields will help expedite the activation of the file.
BROKER INFORMATION – All fields are required.
- Enter your Business Name (I.e., ABC Mortgage Inc.)
- First Name
- Last Name
- Primary Email Address
- Primary Telephone Number (I.e., xxx-xxx-xxxx)
APPLICANT INFORMATION – All fields are required.
- Applicant First Name
- Applicant Last Name
- Applicant Email Address
- Applicant Telephone
TYPE OF INCOME SOURCE – Select one of the following:
- Hourly Wage
- Self-Employed
- Pension
- Commission
TYPE OF MORTGAGE – Select one of the following:
- Pre-approval
- Purchase
- Refinancing
- Deal Notes
CO-APPLICANT 1 INFORMATION – Optional
- Co-Applicant 1 First Name
- Co-Applicant 1 Last Name
- Co-Applicant 1 Email Address
- Co-Applicant 1 Telephone Number
CO-APPLICANT 1 INCOME SOURCE – Optional
- Hourly Wage
- Self-Employed
- Pension
- Commission
- Co-Applicant 1 Deal Notes
CO-APPLICANT 2 INFORMATION – Optional
- Co-Applicant 2 First Name
- Co-Applicant 2 Last Name
- Co-Applicant 2 Email Address
- Co-Applicant 2 Telephone Number
CO-APPLICANT 2 INCOME SOURCE – Optional
- Hourly Wage
- Self-Employed
- Pension
- Commission
- Co-Applicant 2 Deal Notes
REALTOR INFORMATION – Required when submitting a Purchase Fulfillment Request
- Realty Company Name
- Realtor First Name
- Realtor Last Name
- Realtor Email Address
- Realtor Telephone Number
TERMS OF SERVICE
By submitting this application form, I hereby agree to the Terms of Service as defined in the Service Level Agreement.
PRE-APPROVAL FULFILLMENT
Fulfillment Officer will:
- Send the Borrower a link to the secured online application form on behalf of the Broker.
- Send the Borrower the Privacy & Consent documents via Docu-sign or Adobe Sign.
- Send a secured link to the Borrower to upload their required documents.
- Follow-up for receipt of pre-approval documentation required.
- Push the Borrower Pre-approval application information into the Broker Origination System.
- Update and track all details on the Rate Hold and Pre-Approval commitment. These include rate hold expiry date, mortgage amount, terms, and conditions.
Broker will:
- Review the Borrower application form for completeness and accuracy.
- Submit the Borrower application to Lender through the Broker Origination System.
- Receive the rate hold, pre-approval commitment or letter of declination from the Lender.
- Provide the fulfillment officer with all updates or changes to the status of the file.
PRE-APPROVAL DATA & DOCUMENT COLLECTION
Fulfillment Officer will request and obtain the following documents from the Borrower on behalf of the Broker.
HOURLY EMPLOYEE:
- Consent & Disclosure Document
- Identification
- Current Pay Statement
SALARIED EMPLOYEE:
- Consent & Disclosure Document
- Identification
- Current Pay Statement
SELF-EMPLOYED:
- Consent & Disclosure Document
- Identification
- Most recent 2 years Notice of Assessment (NOA)
PENSION INCOME:
- Consent & Disclosure Document
- Identification
- Proof of Pension Deposits via Bank Statements
PRE-APPROVAL- TOUCHPOINT COMMUNICATION
Fulfillment Officer will setup and launch the Touchpoint Communication System with the following Pre-Approval messages.
Messages are sent by the Fulfillment Officer and branded for the Broker. Messages are Bcc’d to Broker and the Broker Owner
EMAIL MESSAGES:
- New File Activation – File activation notification sent detailing client information, assigned Fulfillment Officer, and document requirements. (Sent to Broker; from Fulfillment Officer)
- Initial Communication – Sends Secure Application Link to the Borrower. Introduces Fulfillment Officer to the Borrower for fulfillment purposes. (Sent to Borrower; from Broker)
- Welcome and Document Request – Includes secure document upload link and instructions. (Sent to Borrower; from Broker)
- Preapproval Approved – Includes rate hold expiry date, mortgage amount, terms, and conditions. (Sent to Borrower; CC to Realtor)
- Outstanding Documents – Request for additional documents required for Purchase Fulfillment i.e., contract, lawyer. (Sent to Borrower; CC to Realtor)
- Pre-approval Follow-up – Sent 30 days before the rate hold expiry date. (Sent to Borrower; CC to Realtor)
PURCHASE FULFILLMENT
1. Fulfillment Officer will send secured online application form link for borrower to complete.
2. Fulfillment Officer will send and receive Privacy & Consent documents via Adobe Sign.
3. Fulfillment Officer will send secured document request to borrower and follow-up for receipt of documents required for submission to lender for approval.
4. Initially, Fulfillment Officer will provide sorted, labelled, and packaged document lists directly to Agent for review. Packages include cover sheet and will be sorted as follows:
a. Documents Accepted
b. Document Rejected or Not Required
c. Documents Outstanding
5. When documents required are obtained in full, Fulfillment Officer will provide sorted, labelled, and packaged FINAL document lists directly to Agent via email for review and submission to Lender. Packages include cover sheet and will be sorted as follows unless otherwise instructed by Agent:
a) Privacy and Identification.
b) Income applicant #1.
c) Contracts and all information pertaining to property being purchased.
d) All information pertaining to existing property owned.
6. Fulfillment Officer will push Syncro Mortgage application information for borrower into current Origination System. Agent to provide Origination System Login credentials to Syncro Mortgage as part of onboarding process. Agent will communicate to Fulfillment officer Password Changes.
7. Agent will provide existing origination File # to Fulfillment Officer for any existing borrowers, and subsequently Fulfillment Officer will Refresh information FROM existing origination System TO Syncro Mortgage Platform and update as required.
8. Agent will communicate with Fulfillment Officer and will supply copy of both conditional and final approvals when received, to accurately update information on the Syncro Mortgage Platform, and send applicable communication emails to borrower.
9. Fulfillment Officer will request and receive all signatures required from borrowers via Adobe Sign on commitment documents, PAC forms and other documents that may be required by the Lender. Fulfillment Officer will not verbally communicate to borrower any details on terms/conditions of approval. When signed documents provided to Fulfillment Officer, package will be prepared and forwarded to Agent via email.
10. Fulfillment Officer will update details pertaining to approvals received with information saved for 7 years. (Lender, Amount, Rate, Term, Maturity date) All documents (Commitment, PAC, Checklist) will be uploaded and saved to Syncro Mortgage platform.
11. Fulfillment Officer will send follow-up email requesting documents outstanding to borrower with Secured Document Upload Link and instructions. Fulfillment Officer will follow-up directly with borrower as required to obtain all documents requested to finalize deal.
12. Fulfillment Officer will Label, Sort, and Prepare final document list and forward to Agent via email, upon receipt of Commitment/Approval from Agent.
13. Fulfillment Officer will prepare Audit document package and save for 7 years.
14. All information backed up securely on Canadian servers.
15. Broker will review and vet all application and documentation provided by this service prior to submitting via Origination platform for final approval and review by the Lender.
PURCHASE - DATA & DOCUMENT COLLECTION
Fulfillment Officer will request and obtain the following documents on behalf of the Broker.
Broker will advise if other information is required.
HOURLY EMPLOYEE:
- Consent & Disclosure Document
- Identification
- Current Employment Letter
- Current Pay Statement
- Most Recent 2 years T-1 General
- Most Recent 2 years Notice Of Assessment (NOA)
SALARIED EMPLOYEE:
- Consent & Disclosure Document
- Identification
- Current Employment Letter
- Current Pay Statement
SELF-EMPLOYED:
- Consent & Disclosure Document
- Identification
- Most recent 2 years T-1 Generals
- Most recent 2 years NOA
PENSION INCOME:
- Consent & Disclosure Document
- Identification
- Proof of Pension Deposits via Bank Statements
- Most Recent 2 years NOA
PURCHASE PROPERTY INFORMATION:
- Multiple Listing Service Document
- Full Contract
- Property Disclosure Statement
PURCHASE - TOUCHPOINT COMMUNICATION
Fulfillment Officer will setup and launch the Touchpoint Communication System with the following Purchase Approval messages.
Messages are sent by the Fulfillment Officer and branded for the Broker. Messages are Bcc’d to Broker and the Broker Owner.
EMAIL MESSAGES:
- New File Activation – File activation notification sent detailing client information, assigned Fulfillment Officer, and document requirements. (Sent to Broker; from Fulfillment Officer)
- File Status Update Link – We provide our deal owners with a Real Time File Status secure update link to keep you informed during the deal lifecycle. Link is active throughout the mortgage cycle until closing date. (Sent to Broker; from Fulfillment Officer)
- Initial Communication – Sends Secure Application Link to borrower – (Sent to Borrower; from Broker)
- First Document Request – Including Secured Document Upload Link and instructions – (Sent to Borrower; from Fulfillment Officer)
a) We provide borrower with information as required from our Document Library to help obtain the correct documentation quickly. For Example, NOA Request includes instructions on how to obtain NOA T4 and other Revenue Canada Documents directly online. This provides the borrower great information to explain what is required and how to provide the information to make the document collection process efficient. - Documents Received – provides Borrower with confirmation of documents were received by Fulfillment Officer. (Sent to Borrower; from Fulfillment Officer)
- Borrower Document Update – provides confirmation of documents Accepted, Rejected/Not Required, and Outstanding. Sent to Borrower with Secure Link included. (Sent to Borrower; from Fulfillment Officer)
- Purchase Submission – Advise file is submitted for approval. (Sent to Realtor; from Broker)
- Mortgage Approval – Confirms conditional approval, confirms important dates (conditional approval/completion dates) Does not include details of mortgage due to privacy. (Sent to Borrower; CC Realtor; from Broker)
- Documents Outstanding Reminder – any documents outstanding requested with Secured upload Link attached. (Sent to Borrower; from Fulfillment Officer)
- Final Conditions Satisfied – Confirms all conditions fulfilled, confirms lawyer, confirms lender – Includes the following Disclosure: Lenders reserve the right to request additional information and documentation from you after the date of approval up to and including funding date. (Sent to Borrower; CC Realtor; from Broker)
- Mortgage Instruction Preparation – Confirms instructions forthcoming to lawyer. Includes borrower contact information, Lender, purchase address, closing date. Does NOT include details on amount borrowed, interest rate or terms for privacy purposes. (Sent to Lawyer; CC to Realtor; from Broker)
- Purchase Funding – Confirms funding, ask for referral, thank you. (Sent to Borrower; from Broker)
REFINANCE FULFILLMENT
Fulfillment Officer will perform the following duties on behalf of the broker:
- Fulfillment Officer will send secured online application form link for borrower to complete.
- Fulfillment Officer will send and receive Privacy & Consent documents via Docu-sign or Adobe Sign.
- Fulfillment Officer will send secured document request to borrower and follow-up for receipt of documents required for submission to lender for approval.
- Initially, Fulfillment Officer will provide sorted, labelled, and packaged document lists directly to Broker for review. Packages include cover sheet and will be sorted as follows:
a) Documents Accepted
b) Document Rejected or Not Required
c) Documents Outstanding - When documents required are obtained in full, Fulfillment Officer will provide sorted, labelled, and packaged FINAL document directly to Broker via email for review and submission to Lender. Packages include cover sheet and will be sorted as follows unless otherwise instructed by Broker:
a) Privacy and Identification.
b) Income applicant #1.
c) All information pertaining to property being refinanced.
d) All information pertaining to existing property owned. - Fulfillment Officer will push Syncro Mortgage application information for borrower into current Origination System. Agent to provide Origination System Login credentials to Syncro Mortgage as part of onboarding process. Agent will communicate to Fulfillment officer Password Changes.
- Agent will provide existing origination File # to Fulfillment Officer for any existing borrowers, and subsequently Fulfillment Officer will Refresh information FROM existing origination System TO Syncro Mortgage Platform and update as required.
- Fulfillment Officer will Submit TO and Refresh FROM Existing Origination platform between the hours of 10pm-7am. Agent will use their best efforts to avoid use of platform during this time.
- Broker will communicate with Fulfillment Officer and will supply copy of both conditional and final approval when received, to accurately update information on the Syncro Mortgage Platform.
- Fulfillment Officer will request and receive all signatures required from borrowers via Docu-Sign or Adobe Sign on commitment documents, PAC forms and other documents that may be required by the Lender.
- Fulfillment Officer will not verbally communicate to borrower any details on terms/conditions of approval. When signed documents provided to Fulfillment Officer, package will be prepared and forwarded to Agent via email.
- Fulfillment Officer will update details pertaining to approvals received with information saved for 7 years. (Lender, Amount, Rate, Term, Maturity Date) All documents (Commitment, PAC, Checklist) will be uploaded and saved to Syncro Mortgage platform.
- Fulfillment Officer will send follow-up email requesting documents outstanding to borrower with Secured Document Upload Link and instructions. Fulfillment Officer will follow-up directly with borrower as required to obtain all documents requested to finalize deal.
- Fulfillment Officer will Label, Sort, and prepare final document list and forward to Agent via email.
- Fulfillment Officer will prepare Audit document package and archive all data for 7 years.
REFINANCE - DATA & DOCUMENT COLLECTION
Fulfillment Officer will request and obtain the following documents on behalf of the Broker.
Broker will advise if other information is required.
HOURLY EMPLOYEE:
- Consent & Disclosure Document
- Identification
- Current Employment Letter
- Current Pay Statement
- Most Recent 2 years T-1 General
- Most Recent 2 years Notice Of Assessment (NOA)
SALARIED EMPLOYEE:
- Consent & Disclosure Document
- Identification
- Current Employment Letter
- Current Pay Statement
SELF-EMPLOYED:
- Consent & Disclosure Document
- Identification
- Most recent 2 years T-1 Generals
- Most recent 2 years NOA
PENSION INCOME:
- Consent & Disclosure Document
- Identification
- Proof of Pension Deposits via Bank Statements
- Most Recent 2 years NOA
REFINANCE PROPERTY INFORMATION:
- Current Mortgage Statement
- Annual City property tax statement
- Property tax assessment
REFINANCE - TOUCHPOINT COMMUNICATION
Fulfillment Officer will setup and launch the Touchpoint Communication System with the following Purchase Approval messages.
Messages are sent by the Fulfillment Officer and branded for the Broker. Messages are Bcc’d to Broker and the Broker Owner.
EMAIL MESSAGES:
- New File Activation – File activation notification sent detailing client information, assigned Fulfillment Officer, and document requirements. (Sent to Broker; from Fulfillment Officer)
- File Status Update Link – We provide our deal owners with a Real Time File Status secure update link to keep you informed during the deal lifecycle. Link is active throughout the mortgage cycle until closing date. (Sent to Broker; from Fulfillment Officer)
- Initial Communication – Sends Secure Application Link to borrower – (Sent to Borrower; from Broker)
- First Document Request – Including Secured Document Upload Link and instructions – (Sent to Borrower; from Fulfillment Officer)
a) We provide borrower with information as required from our Document Library to help obtain the correct documentation quickly. For Example, NOA Request includes instructions on how to obtain NOA T4 and other Revenue Canada Documents directly online. This provides the borrower great information to explain what is required and how to provide the information to make the document collection process efficient. - Documents Received – provides Borrower with confirmation of documents were received by Fulfillment Officer. (Sent to Borrower; from Fulfillment Officer)
- Borrower Document Update – provides confirmation of documents Accepted, Rejected/Not Required, and Outstanding. Sent to Borrower with Secure Link included. (Sent to Borrower; from Fulfillment Officer)
- Purchase Submission – Advise file is submitted for approval. (Sent to Realtor; from Broker)
- Mortgage Approval – Confirms conditional approval, confirms important dates (conditional approval/completion dates) Does not include details of mortgage due to privacy. (Sent to Borrower; CC Realtor; from Broker)
- Documents Outstanding Reminder – any documents outstanding requested with Secured upload Link attached. (Sent to Borrower; from Fulfillment Officer)
- Final Conditions Satisfied – Confirms all conditions fulfilled, confirms lawyer, confirms lender – Includes the following Disclosure: Lenders reserve the right to request additional information and documentation from you after the date of approval up to and including funding date. (Sent to Borrower; CC Realtor; from Broker)
- Mortgage Instruction Preparation – Confirms instructions forthcoming to lawyer. Includes borrower contact information, Lender, purchase address, closing date. Does NOT include details on amount borrowed, interest rate or terms for privacy purposes. (Sent to Lawyer; CC to Realtor; from Broker)
- Refinance Funding – Confirms funding, ask for referral, thank you. (Sent to Borrower; from Broker)
POST-DEAL COMMUNICATION SERVICES
Fulfillment Officer will Launch Communication system for a term of 5 years per completed file with the following messages sent to borrowers. Post-Deal Communications Services include the following:
- Review Request: Sent 1 times after funding. Need Customer Voice to do review.
- Mortgage Anniversary Date and Referral Request : Recommend review sent 4 times.
- Renewal Reminder: Sent 90, 60, and 30 days prior to renewal date.
- Birthday Greetings: Borrower and co-borrower.
- Christmas / Seasons Greeting: Borrower and co-borrower.